Custom ERP System for Material Supply & Logistics Operations – Shenanadoah Sand, Inc
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Introduction
Powering End-to-End Material Operations with a Unified, Intelligent ERP
Seattle Software Developers partnered with Shenanadoah Sand, Inc to design and build a fully integrated, enterprise-grade ERP platform tailored to high-volume material supply, logistics, and yard operations. The objective was to replace fragmented systems and manual workflows with a unified platform spanning sales, inventory, dispatch, warehouse operations, accounting, and reporting.
The result is a scalable, real-time ERP system that streamlines order-to-delivery workflows, improves inventory accuracy, enables intelligent dispatching, and provides full operational visibility across multiple yards and business functions.
60%
reduction in manual order entry and processing time
2x
faster order-to-dispatch turnaround
40%
reduction in dispatch coordination time
100%
real-time visibility into inventory across all yard locations
70–85%
reduction in inventory discrepancies and manual reconciliation
25%
improvement in delivery route efficiency through optimization
70%
reduction in invoice errors and pricing inconsistencies
5x
faster load verification using QR-based workflows
60%
reduction in internal communication delays via centralized messaging
100%
centralized operational data across sales, inventory, dispatch, and accounting Project Details
”“The team at Seattle Software Developers is thorough, innovative, and compassionate. They’ve worked with our team to develop exactly what we need, with the details not going unnoticed.”
Stephanie JohnsonOperating Manager
The Challenges
One Platform for Complex, Real-Time Operations
Designing a single ERP system capable of supporting highly complex, real-time operations across sales, dispatch, warehouse, inventory, accounting, and field teams.
Multi-Yard Inventory, Fully Synced and Standardized
Managing inventory across multiple physical yard locations with different product types, packaging formats, and conversion rules.
Smarter Dispatch with Real-Time Logistics Intellilgence
Coordinating real-time dispatch logistics including truck routing, driver availability, load verification, and customer communication.
Flexible Pricing Built for Complex Business Rules
Ensuring pricing, discounts, and invoicing logic could handle complex business rules including volume pricing, promotions, and overrides.
Seamless Systems for Teams and Customers Alike
Creating a system that supports both internal operations and customer-facing ordering experiences.
Identified Obstacles
Legacy processes were manual or fragmented across multiple tools.
Inventory required precise tracking across bins, yards, and packaging conversions.
Dispatching required real-time coordination between office, drivers, and loaders.
System needed to support both offline yard workflows and real-time synchronization.
Strict audit logging and financial accuracy required across all modules.
Our Solutions
Phase 1: ERP Architecture & Core Platform
Designed a modular ERP architecture supporting sales, inventory, dispatch, warehouse, accounting, and reporting, with role-based access and real-time synchronization across all systems.
Phase 2: Sales & Order Management System
Built a centralized sales center with customer lookup, product selection, pricing matrix logic, discount automation, and full invoice lifecycle management with audit tracking.
Phase 3: Inventory Management System
Implemented real-time inventory tracking across locations, including reservations, transfers, low-stock alerts, QR-based tracking, and conversion logic for bulk-to-packaged materials.
Phase 4: Dispatch & Logistics Engine
Developed intelligent dispatching with truck/driver matching, route optimization using mapping APIs, real-time GPS tracking, delivery status updates, and automated customer notifications.
Phase 5: Warehouse & Yard Operations
Delivered a loader application with QR scanning, scale integration, load verification, damage logging, and real-time synchronization with dispatch and invoicing systems.
Phase 6: Customer & Online Ordering Platform
Built a mobile-friendly ordering system with live inventory lookup, automated pricing, delivery scheduling, and integration into dispatch workflows.
Phase 7: Financial & Accounting Integration
Implemented full financial workflows including invoice posting, payment reconciliation, tax handling, GL mapping, accounts payable, and reporting integration.
Phase 8: Reporting & Analytics
Delivered advanced reporting across all modules including sales performance, inventory movement, dispatch efficiency, and financial metrics with export capabilities.
Phase 9: Messaging & Notifications System
Built a centralized communication system connecting dispatch, warehouse, drivers, and customers with real-time alerts, audit logs, and role-based visibility.
Our Results
Shenanadoah Sand now operates on a fully integrated ERP platform that centralizes all core business functions into a single, real-time system. The platform significantly improves operational efficiency, reduces manual errors, and enables data-driven decision-making across sales, logistics, and financial operations.
The system provides full visibility into inventory, orders, dispatch, and financial performance, positioning the business for scalable growth and multi-location expansion.
This project demonstrates SSD’s ability to design and deliver complex, enterprise ERP systems with real-time logistics, inventory management, and financial integration.
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