Payroll software

About the author : Diana

Payroll software is essential for any business with employees; it makes it easy to pay your employees and ensure that their taxes and benefits are paid properly. It also makes sure that your employees are given clear information on their wages and deductions.

Using payroll software stored on the cloud allows you to keep better records of your payroll, ensures you have more information backed up, and gives your employees digital pay slips they can access anywhere. As is the case with most software these days, there are a lot of different payroll software options available, so here we will look at some of the best payroll software available.


Gusto is a full-service payroll software that offers time tracking and helps manage taxes and employee benefits. It integrates with several popular accounting software systems, including QuickBooks, FreshBooks, and Xero.

Gusto has four plan levels available, with different offerings depending on what you need. The cheapest option covers all of your basic payroll needs. Other plans include things like time tracking, benefits, accounting, and document management. The basic plan is $19 per month plus $6 per employee per month, so it is one of the most affordable software options available for full-service payroll. The Core plan is $39 per month and $6 per employee.

Pros of Gusto:

  • Easy to use.
  • Full-service in all 50 states.
  • Affordable.
  • Paid time off tracking.
  • Unlimited payroll runs.

Cons of Gusto:

  • The basic plan only allows employees in the same state.
  • Health benefits only available in Core and up.

Can only integrate with Core plan and up.

QuickBooks Payroll

QuickBooks is well-known as an accounting software, and it also offers payroll services. QuickBooks Payroll is an excellent option for you because it provides seamless integration if you already use QuickBooks for your accounting software.

If you need a payroll software that is great on mobile, QuickBooks Payroll is one of the best options available. You can use it on computers, phones, and tablets, and it is an easy payroll management program that can send you reminders to send payments on time.

You can create pay slips and send them to your employees with ease. It also calculates sick leave and maternity leave and manages pension and other benefits.

QuickBooks has a monthly fee as well as a fee for each employee; the rates vary depending on the plan you select. The lowest-tier plan is priced at $45 a month plus $4 per employee.

Pros of QuickBooks Payroll:

  • Generates and sends pay slips.
  • Fast direct deposit options.
  • Mobile optimized.
  • Intuitive interface.
  • Seamlessly integrates with QuickBooks accounts.

Cons of QuickBooks Payroll:

  • Costs extra to file 1099s.
  • Low-tier plan does not include tax filing.

Paychex Flex

Paychex Flex offers over 160 various reports for you to easily look at taxes, wages, employee turnover, and more. It is one of the best reporting payroll software options because it covers pretty much everything you could want in data and reports from a payroll software. It will automatically file payroll taxes for you, offer unlimited payroll runs, and easily integrate with accounting and benefits software.

It is easy to set up Paychex Flex and simple to use. The software automatically files your state, federal, and local taxes and has many upgrade options. The reporting options this program offers are worth the monthly rates alone, which tend to be on the higher side.

Paychex Flex is pricey, with its lowest-tier plan starting at $59 a month and $4 per employee per month. It is one of the most expensive accounting software options available, but the reporting can make it worthwhile.

Pros of Paychex Flex:

  • Easy to use.
  • 24/7 support.
  • Automatically files taxes.
  • HR add-ons.
  • Strong reporting features.

Cons of Paychex Flex:

  • The lowest-priced plan is expensive.
  • Has hidden fees for setup and tax documents.

Sage Business Cloud People

Sage Business Cloud People is a payroll software platform that has a four-step pay run; all you need to do is enter the pay rate, and it will handle the rest for you. It makes payroll quick and easy for businesses. It also has tools for bonuses, expenses, pensions, absences, holiday pay, and even student loans. There is a mobile app to work on the go, and it can process HMRC and PAYE tax filing.

Sage Business Cloud People does not require any training to use it, it is a simple and straightforward program, and 24/7 support is available if you have an issue.

Pros of Sage Business Cloud People:

  • Mobile optimized.
  • Quick calculations.
  • Enter hourly pay.
  • 24/7 support.

Cons of Sage Business Cloud People:

  • Not suitable for large firms.


Workful is a newer payroll software, but it is already becoming known for its excellent customer support; it offers some of the best customer service available for payroll software. It has a simple geolocation time tracking clock that you can use so that employees can clock in and out from wherever you select as appropriate. Your employees can also submit expenses directly through the platform and be reimbursed on the next payday.

Workful is intuitive, has a clean dashboard, and is one of the easiest-to-use programs available. The setup is simple, though setting up the time clock can be a little clunky; once it is set up, it is easy for you and your employees to use.

It is an affordable and simple to use program, but it does have some restrictions. Unlike some of the other software we have mentioned here, it does not automatically file your taxes for you. Also, it only offers state payroll tax filing for California, Florida, Texas, Georgia, North Carolina, and South Carolina. Workful also only integrates with QuickBooks Online and nothing else, which can be frustrating if you use something else. While these restrictions can be frustrating, the benefits of this software can make it worthwhile.

Pros of Workful:

  • Easy to use.
  • Affordable.
  • Geolocation time tracking.
  • Employee expense tracking.
  • Document storage.
  • Stellar customer service.

Cons of Workful:

  • Cannot file taxes in every state.
  • Setup can be clunky.
  • Limited reporting features.
  • Only integrates with QuickBooks Online.


Payroll software has become a necessary part of running a business.  Its makes running the business smoother, paying employees easier, and overall a must for businesses.  If you would like to talk with us about how payroll software can help your business, or a custom payroll software solution, contact Seattle Software Developers today!